Overview
Indian Oil partnered with Banao Technologies to digitize and automate the entry pass approval process at their Balasore Terminal. The system is built around a video-based aptitude test, allowing only verified individuals to gain entry by completing a multi-step authentication, assessment, and document verification journey.
Industry
Oil & EnergyBusiness type
Enterprise Compliance System
Services
Build your idea
Consult our experts
Post-launch Impact
The entry management system significantly reduced manual work at the gate, enforced security protocols, and ensured only well-informed and compliant individuals entered the premises. It introduced AI-backed validation and documentation checks while maintaining accessibility for all types of users.
Since deployment at Balasore Terminal, Indian Oil has achieved:
0+
secure entry validations completed
0+
hours saved in manual security processing
0M+
automated verification cycles run monthly
Challenge
Indian Oil’s terminal required a secure and compliant system to validate personnel before granting entry. The challenge was to develop a seamless user flow that includes mobile and non-mobile accessibility, real-time video-based assessments, automatic score evaluation, retry logic, and backend approval routing with PDF generation for gate use.
Features Implemented:
- Video-Based Aptitude Testing
- MCQ Questionnaire with Automated Scoring
- OTP-Based Login
- Dynamic Role & Category Filtering
- Retry Limiter and Fail Handling
- Document Submission and Officer Approval
- PDF Gate Pass Generation
- Admin Dashboard for Attempt Tracking
Login & Welcome
Gate Pass Category Selection
Quiz Interface
Fail Screen
Document Upload (Post-Pass)
Features Implemented
End-to-end digital screening with layered security and ease of use for on-site staff.
OTP Login with Personalization
Secure one-time password-based login with user-specific greetings based on terminal and location.
Dynamic Gate Pass Role Selection
Users can select the type of entry needed (visitor, vendor, transporter, etc.), guiding them to relevant quiz flows.
Video-Based Quiz with Automated Result Handling
Aptitude quiz based on terminal safety video. Users must score 80% or more to proceed.
Fail Screen & Retry Limits
Failure leads to a retry logic (max 3 attempts). After repeated failure, alerts are sent to security.
Document Upload & Officer Approval
Post-quiz pass stage prompts users to upload ID proofs, work order documents, and statutory confirmations.
Admin Dashboard & Gate PDF Pass
Admin can track attempts, approvals, and generate a PDF-based gate pass automatically sent to the gate terminal.
Let's Build Something Great Together. 🤝
Here is what you will get for submitting your contact details.
45 minutes of free consultation- A strict non-disclosure agreement
- Free market & competitive analysis
- Suggestions on revenue models & planning
- Detailed feature list document
- No obligation proposal
- Action plan to kick start your project
Where we're located
Frequently Asked Questions
How does the Indian Oil entry system handle user verification?
The system uses OTP login, role-specific questionnaires, and an automated scoring engine to allow or deny entry.
Can the quiz be attempted multiple times?
Yes, users get up to 3 attempts. After that, security is notified and further attempts are temporarily blocked.
What happens after a user passes the quiz?
They’re directed to upload required documentation and submit for officer approval. Upon approval, a PDF pass is generated.
Is the system mobile-accessible?
Yes, via QR scanning or using a shared device provided at the gate.
What does the admin dashboard track?
User attempts, pass/fail counts, submitted documents, and pass issuance status.